Strategies for Preserving Records with Long Retention Times

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Deadline: May 14, 2014 | Date: May 14, 2014

Venue/Country: 38868 Salmon Ter, Fremont, California, U.S.A

Updated: 2014-04-16 19:45:56 (GMT+9)

Call For Papers - CFP

Description:

The creation of critical information is now mostly being performed by utilizing commercially available software. Computer hardware as well as software continues to evolve and change rapidly. Many files that were created as little as 10 years ago are not easily viewed with contemporary hardware and software.

Most computer files are susceptible to unwanted modification by unauthorized personnel. This casts doubt into the authenticity of a record that was created in the past. In addition, since it is common to have multiple copies of a record stored within a repository, there often is no way to identify a version that is the sought after critical record.

Why Should you Attend:

Specific electronic records may be needed in the future to satisfy regulatory or legal actions. Failure to produce records that not only have been protected from alteration, and are readable, can result in severe government penalties or loss of a legal suit. There is no way to guarantee that a particular file format or storage media available today will be viable in the future, despite the claims of various vendors and standards organizations. The only option available is to plan a systematic migration at specified time intervals and take steps to preserve the viability and authenticity of the records.

Objectives of the Presentation:

Review of Records Management fundamentals

Brief history of computer storage media and file formats

Identification of potential shelf life of media and file formats

Preserving authenticity during migration

Strategies for records migration having 10 years perceived shelf life

Strategies for records migration for 50 years or more perceived shelf life.

Who can Benefit:

Research & Development Professionals

Records Management professionals

Legal team

Information Technology professionals

Senior Management Executives

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